The purpose of this policy is to ensure the proper use of Arachnofreaks.com email system and make users aware of what Arachnofreaks.com deems as acceptable and unacceptable use of its email system. Arachnofreaks.com reserves the right to amend this policy at its discretion. In case of amendments, users will be informed appropriately.

Legal RISKS

Email is a business communication tool and users are obliged to use this tool in a responsible, effective and lawful manner. Although by its nature email seems to be less formal than other written communication, the same laws apply. Therefore, it is important that users are aware of the legal risks of e-mail:

·          If you send emails with any libelous, defamatory, offensive, racist or obscene remarks, you can be held liable.

·          If you forward emails with any libelous, defamatory, offensive, racist or obscene remarks, you and can be held liable.

·          If you unlawfully forward confidential information, you can be held liable.

·          If you unlawfully forward or copy messages without permission, you and can be held liable for copyright infringement.

·          If you send an attachment that contains a virus, you can be held liable.

By following the guidelines in this policy, the email user can minimize the legal risks involved in the use of e-mail. If any user disregards the rules set out in this Email Policy, the user will be fully liable and Arachnofreaks.com will disassociate itself from the user as far as legally possible.

Legal requirements

The following rules are required by law and are to be strictly adhered to:

·          It is prohibited to send or forward emails containing libelous, defamatory, offensive, racist or obscene remarks. If you receive an e-mail of this nature, you must promptly notify the administrator.

·          Do not forward a message without acquiring permission from the sender first.

·          Do not send unsolicited email messages.

·          Do not forge or attempt to forge email messages.

·          Do not send email messages using another person’s email account.

·          Do not copy a message or attachment belonging to another user without permission of the originator.

·          Do not disguise or attempt to disguise your identity when sending mail.

·          Maintenance:

o         Delete any email messages that you do not need to have a copy of, and set your email client to automatically empty your ‘deleted items’ on closing to save space.

Confidential information

Avoid sending confidential information by e-mail. If you do, you must secure the information by including it in a Microsoft Word or Excel file and protecting it with a password. Then provide the recipient with the password by means of other communication, for instance by telephone.

Disclaimer

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the company. Finally, the recipient should check this email and any attachments for the presence of viruses. The company accepts no liability for any damage caused by any virus transmitted by this email.

System Monitoring

You will have privacy in anything you create, store, send or receive on the emails server that is not found to be unlawful. Your emails can be monitored without prior notification if Arachnofreaks.com suspects illegal activity. If there is evidence that you are not adhering to the guidelines set out in this policy, Arachnofreaks.com reserves the right to terminate your email account.

Email accounts

All email accounts maintained on our email systems are property of Arachnofreaks.com. Passwords should not be given to other people and should be changed if they are thought to be known by others. Email accounts not used for 300 days will be deactivated and possibly deleted.

Questions

If you have any questions or comments about this Email Policy, please contact Arachnofreaks admin,  tim@arachnofreaks.com. If you do not have any questions Arachnofreaks.com presumes that you understand and are aware of the rules and guidelines in this Email Policy and will adhere to them.